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Our client is looking for a Virtual Executive Assistant / PA to join their team.

This is a full-time role, and a remotely working position.

The successful candidate must have a strong an IT connection.

As a Virtual Executive Assistant / PA you will be responsible for providing a unique and bespoke service for an individual who works across 2 different businesses in addition to his own consultancy firm.

Company 1 – Property Management and Maintenance – a dynamic property management company based in London that provides block management, maintenance, H&S, and project management amongst other services to over 500 clients in London.

Company 2 – A Gin and Spirits Brand – a sustainable urban distillery in London that also runs bars and events and partners closely with a brewery.

Given the nature of the role it is essential that the successful candidate adopt a flexible approach to working including the monitoring of their allocated client inboxes and responding in timely manner on occasion out of hours in case of any urgent support requirements.

The role will be larger than just diary management and scheduling and will also include monitoring and maintaining various areas of compliance for the companies and some project-based work taking the strain off the employer.

Responsibilities for the position of Virtual Executive Assistant / PA:

• Organising and maintaining client diaries, coordinating appointments, booking restaurants, conference calls etc. Keeping diary entries up to date with full and accurate information including notes relating to each meeting / call.
• Reconfirming meetings with other parties.
• Arranging and reconfirming client travel and accommodation.
• Setting up Zoom and Teams meetings.
• Contacts database management.
• Email / inbox management / filing.
• Assisting with expense claims and board / consultancy fee invoicing.
• Updating biographies.
• Maintaining compliance databases and spreadsheets – chasing missing info.
• Working on various project-based tasks depending on what’s needed.
• Take minutes as required at management meetings ensuring that actions are captured, and minutes are distributed promptly.

Person specification for the position of Virtual Executive Assistant / PA:

• The ideal candidate will be a flexible, self-motivated, highly organised, multitasker with the ability to work effectively under pressure.
• Excellent communication skills both written and spoken are a must along with exceptional attention to detail, a mature attitude, and a proactive and positive approach to working.
• A strong commitment and mindset to delivering excellent customer service is essential, as adapting your day and priorities around the needs of your allocated clients and also your fellow team members are your primary aim.
• Also needed are strong technical skills and you will need to demonstrate your ability to work in a collegiate fashion / part of a team as well as on your own, making swift, sensible decisions to support your clients at all times.
• Previous experience working as a high level Personal / Executive Assistant is essential along with strong knowledge of Outlook and Gsuite accounts and Office 365.

Please note that this is a remotely working position.

Salary offered: R18 000 - R22 000 (depending on experience).

Starting date: As soon as possible.

Please apply online if you meet the above-mentioned requirements.

Please assume that your application was unsuccessful if you have not been contacted within 4 weeks.