Our client in the Health Industry is looking to hire a Human Resources Coordinator.
Duties and Responsibilities
Essential • Responsible for assisting in all HR and recruitment processes, from advertising vacancies, longlisting, interviewing and offer stage. • Conduct first line screening against minimum requirements and submit to the HR manager. • Set up interviews, interview packs and coordinate assessments. • Plan properly in accordance with the recruitment model and build a pipeline. • Partake when requested in interviews of all Unit roles. • Regret unsuccessful candidates timeously. • Conduct and submit all relevant background checks timely to ensure process is running smoothly and in accordance with timelines. • Create and maintain a database of potential candidates and skills for future vacancies. • Compile employees start up and welcome packs • Facilitate organizational orientation with new employees on their first day. • Complete all on boarding forms in conjunction with new employee for processing. • Provide necessary information to new employees on benefits available. • Conduct onboarding reviews with all new employees and prepare onboarding feedback. • Ensure probation reviews are conducted timeously. • Advise and educate employees on HR policies and procedures. • Assist the Human Resources Manager in the delivery of HR policy and procedure training interventions. • Manage the termination process for all leavers and submit all termination paperwork to payroll. • Conduct exit interviews and compile exit interview report for distribution to management. • Identify trends and discuss action plans with management to decrease attrition. • Provide support to Line Managers on any conflict matters. • Ensure HR policies are consistently adhered to within the organization. • Coordinates all disciplinary hearings (scheduling of chairperson etc.) • Capture, file and scan all documentation to the relevant employee's file. • Assist in the coordination and implementation of the Employee Wellness plans • Assist the HR Manager and the Social Committee in the coordination and implementation of employee wellness programmes, team building events and days that aims to enhance and promote employee and organizational wellness in line with the wellness plan. • Support Line Managers in managing poor performance processes in accordance with the performance policy and procedure. • Conduct internal equity checks and recommend solutions. • Prepare mock pay slips for successful candidates with the signed off salary offer. • Prepare Offer Letters as well as Contracts of Employment for new employees. • Upon appointment of new employee, inform all stakeholders to ensure system setup is ready upon start of employment. • Capture and file all new employee details. • Responsible for the administration of all employee information and records (salary changes etc.) • Ensure all employee files are up to date with all documentation (electronically on sage and hardcopy files) • Supports the HR Manager in identifying internal needs that require interventions. • Support the HR Manager with the coordination of organizational culture and values interventions. • Develop and keep the Recruitment Master Tracker and Termination Tracker up to date. • Support the HR Manager in compiling data for the HR monthly reports. • Build and maintain relationships with all employees. • Maintain high HR & Recruitment service levels to support organization. • Work collaboratively with the HR Manager and employees to maximize productivity. • Organize and monitor schedules and see that deadlines are met. • Coordinate efforts within the HR Unit and with outside consultants efficiently. • Report updates verbally and in written form to HR manager. • Help to ensure resources are used efficiently. • Help discern HR requirements and tasks. • Complete any necessary administrative tasks. • Demonstrate commitment to employee needs and confidentiality continuously. • Liaise with line managers, institutions, sectors and organisations that work directly with the Human Resources. • Coordinate and compile various information required for purposes of compiling a report for the Human Resources unit • Provide necessary information for various over-sight processes, e.g. auditors. • Manage internal and external correspondence. • Manage administration of the following:
o Arrange meetings with staff, external parties, and book meeting venues for the unit.
o Make travel arrangements for delegates.
o Take minutes for unit meetings as and when required.
o Process invoices and requisitions for the unit
o Ordering of refreshments
o Follow-up on actions/delegated assignments especially after meetings
o Maintain a proper filing system for the unit.
o Liaise with the procurement office to ensure that procurement processes are followed.
o Assist in any ad hoc request.
Skills • High level of confidentiality • Excellent writing and communication skills • Fluency in English • Administrative, organizational skills • Have a sense of urgency. • Ability to handle stakeholders with outmost respect and professionalism. • Ability to handle confidential information. • Have telephone etiquette and good writing skills. • Understanding of government processes will be advantageous. • South African citizenship is required. • Be fluent in, at least, one South African language • Be able to work independently and as part of a team.
Experience • Able to work as part of a team and independently in a structured, methodical manner. • Understanding of multi-stakeholder initiatives • Able to work in a deadline-oriented environment and manage multi tasks efficiently. • Minimum 3 years' administrative experience in a similar capacity
Qualifications • Degree or Diploma in Social Sciences/ Human Resource Management / Office Management or a related qualification • Project Management knowledge will be advantageous.