Job Summary
Duties and Responsibilities
General:
- Maintain a department structure sufficient to meet goals & objectives
- Responsible for full function of credit vetting
- Manage, train, motivate & retain staff
- Measure department performance
- Manage relations with credit agencies
- Maintain the company credit policy
- Meet set deliverables
- Analyse performance of existing clients
- Monitor credit granting
- Monthly reporting to management
Daily:
- Print & Distribute bank statements
- Mark off payments
- Update monthly cash collection schedule
- Register new account applications in register
- Check and approve new accounts
- Authorize suspended orders
- Discuss accounts over limit with MD and get authorization
- Assist with recons on problematic accounts
- Respond to correspondence on legal matters
- Administer Capisol system
- Liaise with CGIC with regards to limit updates and new limits
- Approve and insert updated CGIC limits and annexures
- Check and approve rebates and settlement discounts
- Meet with customers who are experiencing problems on accounts
- Reply to emails
- Assist branches with any debtors related matters
Weekly:
- Check and approve any customer refunds
- Insure weekly age analysis are sent through to all reps
- Sign off accounts to be handed over and reported to CGIC
- Check & sign off CGIC proposed settlements (when necessary)
Monthly:
- Check and sign off legal accounts
- Bank reconciliations of cash sale and debtors accounts (done twice a month)
- Assist credit controllers with payment allocations at month end
- Insure that debtors statements are sent out timeously
- Check and sign off declarations to CGIC
- Submit monthly age analysis to Cinque for CGIC declaration purposes
- Do cash collection projections for The company
- Do cash collection projections for Botswana & Namibia
- Submit month end age analysis to Management
- Submit debtors report through to A Winter
- Submit debtors analysis report through to G Dercksen
- Advise A winter of status of Africa branch accounts
- Do bad debt provisions for COMPANY SA, Botswana & Namibia
- Check debtors exception reports
- Insure that all debtors review are done and signed off for the month
- Check and sign off all cash sale reconciliations (COMPANY)
- Monthly debtors meeting with branches
- Check and sign off all cash sale reconciliations (Namibia & Botswana)
- Go through age analysis with credit controllers
- Receive management reports from controllers and check reporting to CGIC
- Oversee ABSA audits
- Assist with sorting out ABSA retentions
