Job Summary
Our client based in the Kloof area is recruiting for a Logistics Planner, to manage the tankers loading from refinery or depot to local customer or export including documentation and clearing agent. Identify & resolve any issues which negatively affect transport optimisation.
Update transport planning schedule
- Note position of each tanker & confirm movement to next position. If tanker does not move – follow up.
- Make notes on transport schedule regarding tanker progress – especially as regards issues requiring follow-up, & resolve.
- Update management with a moving 2 week forecast (plan) of customer deliveries & refinery collections.
- Submit daily plan indicating deliveries made and deliveries in progress with eta’s.
Check e-mails and take action as required
Communicate with transporters, clearing agents, refinery & customers
- Note also that tankers deliver to customers & collect from the refinery on public holidays & weekends (if required) thus need to manage any tankers on the road at this time.
Keep refinery collection history file up to date. (Part of ‘monthly load’ spreadsheet data file. Refer also ‘Sapient system’.)
- Invoice details from Refinery – note, check and reconcile to statement an agree to movements as per the Accountant.
- Agent costs iro agency & other fees on imported product. Confirm all in order.
- Transporter invoice details & costs. Update ‘monthly loads and Sapient’ systems and matches to RES numbers. (RES is the prefix for all orders for fuel & transport & the transaction is completed with a customer invoice)
- Note time taken for each tanker from refinery to customer in order to maximise tanker turnaround.
- Link – document flow from time of placing order on refinery & transporter to customer delivery to ensure each transaction is complete – ie from collection of load to successful delivery to invoicing of customer and variance analysis.
- Monitor the performance of Tanker to maximise service levels – ie time taken per trip, noting delays & reasons for this, breakdowns, remedial action taken, spillages, etc. We cannot pay for idle time where it is the transporters responsibility.
- Review and manage Transporter contracts and issue non-conformances – keep management informed of issues.
Reconcile statement from Refinery to stock sheets at the Depot.
Advise when further loads are to be paid for & ensure loads are pre-paid to avoid delays when collected
Reporting & statistics
- Number of tanker loads & tons / lt dispatched
- Number of tanker loads and sales value per customer
- Credit balance in Refinery account in tons / Rands
- Daily transport update of tankers en route to the customer and eta.
- Issues / problems encountered & how resolved & successes achieved
Industry related. Transport management and logistics an advantage
Completed Diploma or Degree
- The job does require after hour & weekend monitoring of transport
- Transport / logistics / import / export knowledge an advantage
Desirable Skills
- Good interpersonal and communication skills.
- communication image by Louise McGilviray from Fotolia.comGood leadership qualities and problem-solving skills.
- Self-driven and have the capacity to bring in the desired results
- Good IT understanding – Word / Excel / Cell phone, to create digital document packs for export.
