A company situated in Pretoria East is seeking a Procurement and Fulfilment Officer with a minimum of 2 years' experience to join their innovative team.
The purpose of this role is to coordinate and facilitate all procurement, stock management and order fulfillment activities for the B2C department.
Qualifications and Experience Required
Diploma in Supply Chain and Logistics
Minimum education (desirable):
Bachelor’s degree in Business Management, Supply Chain Management, Logistics, or similar.
Minimum applicable experience (years):
Required nature of experience:
? Procurement coordination
? Fulfillment coordination
? Retail or FMCG
Skills and Knowledge (essential):
? Stock forecasting
? Imports and Exports
? Negotiating skills
Skills and Knowledge (beneficial):
? WMS (Warehouse Management System Software)
? ERP (Enterprise Resource Planning Software)
? CRM (Customer Relationship Management Software)
Ad hoc availability after hours
Key Performance Areas
Procurement Coordination 30%
? Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.
? Compare prices, specifications, lead times and adherence to regulations to determine the best supplier among potential suppliers.
? Negotiate prices and lead times with suppliers.
? Compare suppliers' bills with quotes and purchase orders to verify accuracy.
? Maintain a good relationship with all suppliers.Monitor supplier performance, recommending contract modifications when necessary.
? Continuously update knowledge of all relevant
legislation and regulations
Stock management 50%
? Conduct stock-takes (where applicable) and ensure stock levels are kept above minimum levels.
? Continuously liaise with relevant suppliers and
fulfillment partners to monitor stock levels.
? Determine if inventory quantities are sufficient for needs, ordering more materials when necessary. This may include inventory forecasts based on provided sales forecasts.
? Request quotations for new stock for management approval.
? Prepare, send and file purchase orders. Ensure purchase orders are executed.
? Contact suppliers to schedule or expedite deliveries, follow up on orders, and to resolve shortages, missed or late deliveries, and other problems.
? Calculate costs of orders, and charge or forward invoices to appropriate accounts.
? Monitor and track the status of quotes, contracts, samples, orders, shipments and deliveries (local and international) and communicate to suppliers.
? Prepare, maintain, and review all purchasing files, documents and reports.
? Communicate to suppliers and fulfillment warehouse regarding order status, changes, or cancellations.
? Check local shipments when it arrives to ensure that orders have been filled correctly and that goods meet specifications.
? Manage stock storage and ensure all devices are kept in the correct location.
? Assist with the implementation of a stock management system.
Order Fulfilment 20%
? Ensure orders are fulfilled accurately and within the promised lead time.
? Manage fulfillment software.
? Ensure adequate stock levels.
? Resolve operational issues related to fulfilled orders.
? Coordination with shipping service providers.
? Provide reports to the line manager on order statistics.
? Continuous communication with fulfillment
? Create manual orders on an ad hoc basis.
? Oversee the order tracking process and ensure orders are processed in accordance to the organisation's customer service standards.
? Post fulfillment engagement with asset management.
R 15 000 - R18 000 CTC
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