Our global IT client is looking for an Administrative Coordinator to join their team. You will be responsible for all administrative and coordination functions relating to the information security team. You will be responsible for managing the team’s work, and will undertake various tasks relating to the successful delivery of the service, including scheduling in engagements, managing client expectations, project coordination and reporting. Please note this role is based in the Pietermaritzburg office.
Experience in the following is ESSENTIAL as these are the core functions of the role:
Experience in the following in an IT environment is preferred:
Reporting and report writing
Preparing customer facing reports based on information and findings provided by our security experts
Managing and developing report templates, boilerplate text and other digital assets
Provide the Director of PS with accurate, timely performance reports and forecasting on project data to facilitate executive decision making.
Project management/coordination of engagements
Set and manage client expectations and day-to-day interaction; organize and facilitate project planning
Ability to coordinate the successful delivery of concurrent, disparate projects.
Coordinating and planning engagements with clients
Measure project performance using appropriate KPIs, systems, tools and techniques.
Defining timelines and deliverables
Setting schedules with clients
Communicating changes in agreed schedules to clients
Calendar management across the team
Confident managing clients and managing upwards
Adept at managing own time and the team’s time
High standard of professional written English
Project management experience
Familiarity with quality assurance best practices.
Flexible and adaptable to meet team needs.
Solid analytical skills, and the ability to clearly communicate requirements at different levels.
Ability to prioritise whilst maintaining excellent time management.
Excellent, demonstrable problem solving skills.
High level of initiative, proactive approach.
You need to be super proactive and good at managing upwards - while this isn't a leadership role as such, the team you will work in has lots of specialist skills but needs quite a bit of support with project management and report writing.
Kindly note only candidates who meet the requirements will be considered. If you do not hear back from a consultant within 5 to 10 working days, please consider your application unsuccessful.
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