Job Summary
Job Description: To oversee the full accounting function of the company and to assist Financial Manager when necessary
Min Requirements:
- N6 in Accounting or Diploma in Accounting or Bookkeeping (full function)
Ideal Requirements:
- BCompt degree
- BCOMM degree with majors in Accounting
Key Performance Areas:
Bank & cash - full function
- Monthly bank reconciliations (local & foreign accounts)
- Reviewing and releasing of payments and providing proof of payments where necessary
- Reconciliation of clearing accounts
- Review daily COD recons on a weekly basis
- Review petty cash reconciliations
- Cash flow management
Property plant & equipment – full function
- Reconciliation of fixed assets on a monthly basis
- Posting of depreciation journals
- Monitoring of repairs & maintenance for correct classification of either fixed assets or expenditure
- Asset verifications
Accounts Receivable – limited function
- Oversight of accounts receivable including analysis and review
- Assisting with daily queries
- Reconciliation of debtors transfer and adjustment accounts
Accounts Payable – limited function
- Reviewing and releasing of payments
- Review of recons before authorising payment
- Reconciliations
- Oversight of accounts payable function including analysis and review
- Review of accounts payable age analysis for discrepancies
VAT – limited function
- Prepare monthly VAT submission including reconciliations
- Liaison with SARS when required
- Prepare schedules and supporting documentation for SARS audits
Procurement
- Completion and submission of monthly consumption orders. This entails using purchase projection modules to ensure sufficient and correct stockholding
- Oversight of the backorder function
- Oversight of the shipping/importation department and dealing with all related queries
- Inventory analysis
- Analysis of consumption and replenishment of inventory
Internal controls
- Oversight and review of internal control environment, ensuring that sufficient control are in place to mitigate all risks financial and business risks
- Monthly branch visits to review monthly internal check list and identify any problem areas and recommend controls to rectify it
- Communication and liaison with staff issuing monthly internal control deficiencies
Inventory
- Review requisitions and create any new inventory item codes plus selling price calculations. Review new code creations weekly, based on schedule.
- Review and update inventory item prices
- GP% margin management and investigating any discrepancies (Consumables)
- Monitoring sale of slow moving machinery.
General
- Assist with stock count procedures
- Perform monthly accruals & journals as required
- Analyse, authorise and monitor monthly expenses vs budget
- Assist with internal and external audit queries/work
- Reconciliations of all other TB accounts to sub-ledgers
- Implementation and monitoring of internal controls
- Assisting and managing finance staff with their daily duties
- Other finance related tasks
- Expense management
- Liaison with external and internal auditors
- Assisting finance staff with daily queries and training
- Monitoring of despatch
- Review cashier daily checklist plus COD accounts on a monthly basis.
- BEE Sustainability reporting
Reporting
- Assist with month end reporting
- Reconciliation of clearing accounts
Knowledge & Skills:
- AccPac (Sage 300) preferable
- Advanced MS Excel
- IFRS standards
- Stock Management
