The Project Administrator is required to assist the Head of the PMO in implementing agile standards in order to drive timeous delivery to fruition. The incumbent will be required to support project managers who deliver on average three projects at a time.
The role includes scheduling meetings, taking minutes, updating project and change request information on the project management systems, assisting with project costing and making travel arrangements for the project management office staff.
Permanent Cape Town based role
Support the projects managers with monthly costs and projections
Performing project expense reconciliations against the vendor change request system on a monthly basis
Resolve financial queries as requested by the project managers
Project Administration and Support
Taking minutes at the project working group meetings, project steering committee meetings, project management office forum, and managing the distribution, storage and updating of these minutes within 48 hours
Provide the relevant vendor with any newly logged, or amended Change Requests for their further attention
Taking responsibility for the timeous maintenance of all project static data on the project management system (PPO), JIRA and SharePoint.
Reconciling timesheets on a weekly basis and following up with project office staff members who have not captured their timesheets.
Coordinating and distributing the bi-weekly project highlight reports.
Communicate and follow up on actions and give daily feedback to Project Managers
Manage the Change Request (CR) process from logging new CRs any Quotes or feedback on a CR, up to and including the delivery and invoicing of the CR; as well as updating CR detail changes and saving of all relevant documentation; on PPO and JIRA demand management board.
Liaise with external vendors and internal officials regarding progress on CRs and assist in the BA Prioritisation meetings and Weekly Project feedback meetings with vendors and keep relevant parties updated of any progress on the logged CRs
Direct Support to the Project Managers
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