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Financial Administrator

Introduction

A medical billing and financial administrative firm located in Pretoria North is seeking an organised and accurate Financial Administrator with at least 3 – 5 years’ experience to join their team.

Job Purpose:

Responsible to provide an administrative function and to assist with the efficient management of payments and reconciliation of creditors accounts of the entire group as well as to record and maintain the financial transactions of the organisation including suppliers.

Requirements

Minimum education (essential):

• Relevant Finance / Accounting diploma

Minimum education (desirable):

• Sage Coursework/ certificate

Minimum applicable experience (years):

• 3 - 5 years’ experience

Required nature of experience:

• Creditors
• Cashflow reporting
• Asset management
• General accounts up to trial balance
• Municipal account management

Skills and Knowledge Required:

• Basic Computer Knowledge (including Microsoft Office: Excel, Word, PowerPoint)
• QuickBooks
• Sage
• Microsoft Excel
• Other: English (Fluent)

Key Performance Areas, Weights and Objectives

Payroll & General Administration 20%

• Prepares all attendance registers and overtime registers.
• Manage all leave applications and ensures that leave is approved before a staff member goes on leave.
• Communicate payments to relevant parties.
• Upload all relevant electronic documents to the accounting system.
• Liaise with banks on a continuous basis.
• Authorise and/or load payments on various banks.
• Communicate progress continuously and proactively communicate when deadlines will not be met.

Creditors 50%

• Collect statements for all monthly suppliers.
• Handle and resolve all account queries on statements from suppliers.
• Process supplier invoices on QuickBooks and Sage.
• Maintain filing of Supplier invoices
• Reconcile supplier statement with supplier general ledger.
• Load supplier payments
• Reconcile credit card transactions.
• Communicate progress continuously and proactively communicate when deadlines will not be met.
• Adjudicate and reconcile refunds
• Continuous cashflow and budget control and reporting

Asset Management 20%

• Municipal account management
• Maintain asset register relating to movable and immovable assets.
• Vehicle licence renewals

Ad hoc 10%

• Office supply management
• To perform any other duties as requested from time to time.

Remuneration

R 15 000 – R 20 000