Job Summary
The Department: Finance
Our client is a dynamic and diverse group of individuals working together in a fast-paced environment, with the sole aim of providing accurate and useful financial information. As the finance department, they deliver timeously to senior management and shareholders of the organization, to assist with their decision-making processes in driving the business forward.
Purpose:
This role reports into the Team Lead- Africa and is responsible for assisting with accounting, month end and year end reconciliations and preparation of audit files for all African entities. This role works closely with the Team Lead - Africa and has four direct reports, the junior accountant, and creditor’s controllers.
Duties include, but not limited to:
This person will be required to assist with the following duties:
- Monthly management reports
Assist in the preparation of the management accounts including:
- Assist with posting of invoices, accruals, and repayments
- Review expense analysis, marketing analysis, prepayments, and accruals to identify missing expenses and raise accruals
- Reconcile prepayments, accruals, foreign exchange
- Assist with the analysis of expenses, with commentary (Opex, IS and Fee files) ensuring all expenses have been categorized and allocated correctly
- Assist with updating headcount splits by department, brand, and region for cost allocation purposes
- Matching of open items
- Run FX in Navision & prepare FX reconciliations
- Proactively resolve any queries raised
- Preparation of monthly balance sheet reconciliations
- Preparation of all fixed asset recons & review the fixed asset register ensuring that assets are captured and depreciated in line with fixed asset policies, scrapping old assets and revisiting estimated useful lives
- Capitalization of internally generated intangible assets
- Run depreciation & amortization
- Reporting
- Prepare monthly consulting, legal & audit fee schedules
- Preparation of marketing analysis
- Prepare necessary commentary for month end Opex review files & review input & commentary from Creditors controllers
- Prepare necessary commentary for balance sheet review files
- Assist with the preparation of monthly Income statement files, including commentaries per expense type and brand.
- Updating of disclosure schedules for quarterly audit files
- Managing reporting index
- Operations
- Update of short-term insurance schedules
- Management of Corporate Cards
- Ensure all intragroups are settled timeously & balances confirmed monthly
- Ensure all customers are collected & vendors settled
- Reviewing of aging reports & open items
- Communicate cash requirements with Treasury team weekly
- Ensure all contractual relationships up to date
- Review contracts matrix regularly with Legal
- Posting of ad hoc journal entries
- Approving purchase orders on PAS system
- Payments:
- Approve PAS system requests daily
- Ensure that all invoices are accurately captured from the PAS system and submitted before the designated cut off times for payment
- Ensure invoices have correct authorization (PAS or email) and detailed descriptions to facilitate accurate posting in Navision and on-charging of costs to clients
- Report transactions using the correct dimensions, allocating them to the correct company, region, country, and product
- Ensure that WHT and WHV has been allocated appropriately as per country requirements
- Ensure that all payment packs are completed accurately, and all documentation is attached and delivered before the agreed upon deadlines
- Match vendor invoices and payments in Navision before Vendor Balance to Date is generated
- Arrange payment of invoices in base currency as far as possible to mitigate forex losses
- Review foreign exchange rates and gain / loss calculations
- Audits
- Preparation and review of internal and external audit
- Liaise with the statutory team to ensure all queries resolved
- Team Leadership
- Escalate and motivate any resource requirements to the Team Lead - Africa
- Day to day management of the creditor’s controllers and Junior Accountant
- Co-ordinate functions in the team to ensure that all team members are working effectively and able to deliver reporting on time
- Ensure best business practice is embedded across all processes and functions
- Undertake bi-annual team appraisals and performance development reviews
- Ensure team key deliverables are met on time and
- Provide guidance, mentoring and support to all direct reports to ensure the team is working efficiently and coherently
- Bi-annual setting of team objectives
- Manage all stakeholder expectations appropriately and communicate any potential problems
- Ad hoc duties as may be required from time to time
Essential Requirements:
- B. Com finance degree or similar
- 2 -3 years accounting experience
- Demonstrates consistent behavior aligned to the organizational culture
Advantageous Requirements:
- Completed Articles
- Proficient in Microsoft Excel
- Experience in Navision
Behavioral Competencies:
- Relationship Building
- Ownership and Accountability
- Organization and planning
- Interpersonal skills
- Problem Solving
- Resilience
- Communication
- Team player
- Ability to work under pressure
