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A National Retail Concern is looking for an experienced Secretary for their offices in Boksburg.
Key Objectives
· Administrative support to team and company initiatives as required
· Play a role in assessing/testing and implementation any new firm-wide systems, processes, projects or protocols.
· Assist to ensure all team members complete monthly staff report, with signature.
· Ensure company practices and protocols are followed (e.g. use of letterhead, filing processes, leave reporting, expense claims, etc).
· Development of processes/checklists to improve general administrative support to the team
· Management of general team administration
· Assist with digital document/file management systems and processes.
· Diary management
· Internal/external meetings scheduled
· Booking rooms, parking & catering, manage group email list
· Manage office supply inventory and ordering
· Travel arrangements & itineraries
· Logistics
· Car hire
· Manage relationship with travel agent
· Expense claims
· Travel costs billed to Boards/committees
· Telephone management
· Coordination of meetings
· Coordination of meetings as requested
· Preparation, approval, distribution, and filing of Minutes
· Mail/correspondence managed
· Mail/faxes sorted and distributed
· Correspondence
· Event management (e.g. client meetings, client presentations)
· Arrangements for parking & access
· Catering
· Preparation of reports (as requested)
· Filing system managed
· Electronic & physical system established and maintained
· Typing (e.g. minutes of meetings, proposals)
· Ad-hoc research
· Maintain team organogram/reporting lines/and staff info file
· Assist in preparation of review process of team
· Assist in coordinating meetings, functions, events
· Presentations/Conference Speaking: Assist with presentation vetting/planning and scheduling, keep list of presentations, coordinate bio/photo submission and logistics
· Assist with document management/digital filing/archiving
· Assist with expense claims and leave reports
· Maintain CV/bio, ID documents (for release), Board information/files
·
Requirements
TECHNICAL COMPETENCIES & KNOWLEDGE:
· A post matric qualification required
· Experience in a similar role with in the Retail industry
· Experience in managing administration processes for a team
· Experience in developing new processes and procedures
· Experience with file/document management
· MS Office package – must be competent to an advanced level in Excel, Word, PowerPoint, Outlook (amongst other tools)
Competencies
· Excellent planning & organisation skills (which includes the ability to effectively multi-task and prioritise workload)
· Strong detail orientation and task-management competence
· Strong communications skills (verbal, written), both listening and communicating
· Strong work ethic
· Effective time management skills
· Ability to work under pressure and to tight deadlines
· Strong problem-solving skills
· Ability to confidently engage at all levels and amongst a diverse group of people
· Service orientation
· Ability to build and maintain strong relationships
· Analytical thinking
· Attention to detail
· Inter-personal skills
· Decision-making and judgement
· Displaying drive, purpose and initiative
· Collaboration and teamwork
· Assertiveness and ability to clearly express preferences/concerns/directions
· Networking skills
· Strong sense of “value for money” in making acquisitions (e.g. travel, catering, services).
· Excellent communication skills (including writing skills)
· Highly ethical, strong sense of fairness, integrity and transparency
· Learning agility (curiosity and willingness to learn)
· Adaptability
· Negotiation skills
Cora - 0215562929
· Research skills
A large FMCG manufacturing concern is looking for a Operations Administrator to assist the production, procurement and finance departments
Qualification and minimum requirements
Our client is an importer of high-quality heating products from Europe and is regarded as a centre of excellence for heating solutions and expertise in South Africa. They are passionate about providing a range of great products - from stand-alone closed-combustion fireplaces to fully integrated central heating and/ or solar systems - at accessible, highly competitive prices and this together with our service excellence is what sets us apart in our sector.
Our client and giant within the retail industry is looking for a suitable Admin Clerk to assist their Debtors Clerks in their Cape Town based office
Duties:This on-line marketing company has a position for an experienced, young, vibrant, well-spoken and professional Call Centre Agent. Excellent English as well as good computer and typing skills are essential.
Requirements:The perfect position for a young, well presented professional with exceptional organising and multi-tasking skills. A secretarial & administration background as well as excellent communication are prerequisites. Strong MS Office skills, own transport and flexibility on hours is essential.
Requirements:South Africa's largest tyre supplier and manufacturer is looking to employ an EE Office Administrator in Thabazimbi
Preference will be given to previously disadvantaged persons
Requirements:
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MPRTC Recruitment is a BEE Level 4 concern that has been operating since 1997 with offices based in Nelspruit, Witbank, Cape Town and Natal. With a team of 25 recruitment and support consultants, we have remained the choice for Recruitment in our areas. With today’s current demand for highly qualified and skilled talent, we have implemented a sound network to enable us to source and place staff on broader geographical scale, and currently successfully recruit for organisations in Gauteng, Limpopo, Mpumalanga, KwaZulu Natal, North West, Free State, Western Cape, Eastern Cape, Northern Cape, and Southern Africa. Additional to the Permanent Staffing, we also have a Temporary Staffing division, which allows extensive coverage in all areas of the market. We pride ourselves in the rapid growth we have experienced since opening, and in the attention We pride ourselves in the rapid growth we have experienced since opening, and in the attention to detail that we have maintained with drawing candidates with the necessary qualifications, skills and experience and placing them to match our client’s staffing needs. ·Our team of qualified recruiters have a sound understanding of multiple industries and sectors and can therefore provide specialised as well as generalist recruitment services. · With the many years in the recruitment industry, we are able to provide Executive Search services, as well as Head Hunting. · Currently we provide recruitment services to clients in Mpumalanga, Gauteng, Limpopo, KwaZulu Natal, North West, Free State, Western Cape, Eastern Cape, Northern Cape and Southern Africa. · We advertise on your behalf using a variety of media on a national basis to draw the best possible talent, receive all the advertising response and thereby, saving you valuable time and money. · We ensure thorough recruitment procedures: response handling, background screening, reference checking, and verification of qualifications. · Psychometric testing can be arranged as an additional service. · Last, but not least, we pride ourselves in providing you with, not only fast and efficient service, but with the right candidate suited for the position.
Administrative Clerk / Secretary Post
Permanent Post available for an Administrative Clerk/Secretary for a cleaning company in Rustenburg. Must have good computer skills. Duties include: switchboard, booking of appointments, stock control (receiving/ordering/issue), keeping safety files up to date, checking vehicle inspection forms, equipment checks, notice board update, prepare documents such as toolbox talks/ PTO's/ Meeting minutes/ TMM Checklists and general office duties. Salary R5000, working Mon-Fri from 07:00 to 16:00. cv@infopersonnel.co.za
Are you an all rounder confident administrator who has the ability to multi task and juggle many tasks at the same time ensuring that the office runs timeously with all tasks on hand. Our client requires a proactive administrator with their own car and drivers license.
REQUIREMENTS:
Matric, driver’s license & own transport essential
Excellent communication skills & well groomed
Strong computer skillsAn all rounder who can multi task
Deadline orientated and solution driven
Well spoken with good communication in English and Afrikaans
DUTIES:
Managing all the office duties
Dealing with clients in office and telephonically
Managing enquiries and solving queries
Generating all administration duties and tasks on hand
Managing the filing system and ensuring all data lists are updated timeously
Assisting the Manager with any errands or deliveries that are required
Follow up on service providers that all work is completed
Assist the manager with all secreterial duties required
Ensure all correspondence is typed accurately and responded to accordingly
Salary: R12 - R14000 dependent on experience
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Do you have minimum 5 years strong administration experience with the ability to multitask in all areas? Our Client has a fabulous opportunity for you to use your expertise managing a small office that deals in Insurance based in the Southern Suburbs. The position will need your strong confident people skills, accuracy, with ability to multi task and work adhering to tight deadlines.
REQUIREMENTS
Matric, own vehicle and driver’s license
5 years’ experience dealing with customers and administration
Excellent phone etiquette and customer interaction skills
Top accuracy and ability to meet dealines timeously
MS office experience
Willing to study further with the Company in their industry
DUTIES
Managing the Cape Town office administration
Working as a right hand to the Branch Manager
Managing secreterial duties
General administration working in Word and Excel
Answering incoming calls and dealing successfully with enquiries
Manage the Branch Managers administration when they are out of office and in meetings
Adhering to Head Office deadlines with paperwork
Typing of correspondence
Solving clients requests timeously
Ensuring documentation required by clients is sent within correct time frames
Travel to Head Office for training and functions when required
Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
Follow us on Facebook
Follow us on LinkedIn
Visit our Website
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